How data is processed should be completely transparent and open to scrutiny at any time. Students are free to provide as much or as little information as they deem necessary but name and contact details are essential in order for Greenview Languages to provide a service.
What data do we collect?
- Date of birth
- Email address
- Telephone number
- Next of kin telephone number
- IP address
- Some lifestyle habits
How do we collect data?
Data is collected on our website contact form (name, email address & telephone number) and in our Registration form. Registration forms are sent to students wishing to enrol in Greenview Languages. Staff provide information by providing a CV.
How do we store data?
For students, your registration forms are kept in hard copy for the duration of your course. Once your course is complete, you may request that the registration form is shredded.
For teachers, your information is stored online and in hard copies for a period of one year or for however long you are in employment.
All information is processed and logged on a single laptop, that of the Data Controller. This laptop is locked at all times when not in use. The Data Controller may appoint an administrator to process data.
How do we use data?
- Accidents & emergencies – in the event of an accident or when the student becomes ill, we use details of health insurance and allergies to assist medical personnel. We may also need to use Next of Kin information in this instance.
- Activities & excursions – we use facebook, text and emails to inform students of any upcoming activities or excursions.
Do we share your data with any third party?
We do not share staff or student information without consent.
Social media content
You may be asked to participate in photos, interviews surveys and events on social media. You can opt out of such events at any time or request NOT to be included.
The Technical Information
Pursuant to Article 25 of the Regulation (EU) 2016/679, we implement appropriate technical and organisational measures, which are designed to implement data-protection principles, such as data minimisation, in an effective manner and to integrate the necessary safeguards into the processing in order to meet the requirements of the Regulation and protect the rights of data subjects. Furthermore, according to Article 32 of the Regulation (EU) 2016/679, we implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk and safeguard personal data in our possession against accidental or unlawful destruction, loss, theft, alteration or unauthorised use or disclosure. Please note, however, that no data transmission or storage can be guaranteed to be 100% secure. As a result, while we strive to protect the information we maintain, we cannot ensure or warrant the security of any information that you transmit to us.
Period of storage
Your personal data will be kept for no longer than is necessary for the specific purposes for which the personal data are processed.
Changes to this policy
Exercise of users’ data protection rights
You may contact us, via email at firstname.lastname@example.org in order to assert your rights, as described in Articles 15 to 22 of the Regulation (EU) 2016/679, namely to demand: the confirmation of the existence of data concerning yourself and their origin and processing and the purposes thereof; the erasure (Article 17) or the rectification of data (Article 16); the restriction of processing (Article 18); the right to object (Article 22) and the right to data portability (Article 20).
Like many websites, we use “cookie” technology to collect additional website usage data and to improve our Services. Cookies may be stored on your device and be transmitted again to you when you use the services a second time. Cookies are used to log in users, monitor browsing sessions, store information relating to the users who access the website and may contain a unique identification code that makes it possible to track the user’s navigation within the website for statistical and advertising purposes. Users may download cookies on their devices owned by sites and web servers different from the site that they are actually visiting (“third-party cookies”). Some cookies are necessary for the technical functioning of the Site; if you do not accept the latter cookies, some functionalities and features of the Site may not be accessible.